Frequently Asked Questions regarding the Minutes and Ordinances and Resolutions
What is Filebound?
Filebound is the program used to archive the minutes and ordinances. Its primary function is to store the data in a digital form that can be accessed by the administration as well the general public.
What is the difference between the ordinances and the code of ordinances?
The code of ordinances are the local ordinances that the Village has in effect, whereas the ordinances are legislative actions taken by council.
What is the difference between the council and CIC projects?
The council projects are the legislation and documentation of the mayor and council. The CIC projects are the documentation of the Community Improvement Corporation.
How do I access these documents?
Filebound allows you to view council minutes and ordinances with a simple web based viewer. You can access them by entering in the ordinance number or date, you can even search by a range of dates. Clicking on the quick view (the monitor icon next to the listing), or installing the optional viewer.
How do I search these documents?
This can be done in a number of ways depending on the type of project.
Minutes
The minutes can be searched by date if the exact date is known. The format for the date is “MM-DD-YYYY.” Since the keyword search is formatted with year first “YYYY-MM-DD” you can easily search by year simply by entering the year. It may prove more useful to find a specific council meeting and search by the corresponding month.
Ordinances
While you can search by date, the ordinances have the ability to search by file notes (found in the drop down menu). Only the titles can be searched under this function but it is a much more accurate way to search. Once your results have been brought up they can be organized by date or ordinance number. The format for the date is “MM-DD-YYYY.” The format for the ordinance is “YYYY-NN” the year first, then the ordinance number, beginning with 0 if the number is a single digit. Ordinances prior to 1976 will be formatted as “YYYY-NNNN”.
Resolutions
Resolutions follow the same search guidelines as ordinances. The only difference is the format, all resolutions will have an “R” in between the year and ordinance number, hence, the format is “YYYY-R-NN.” Resolutions prior to 1976 will be formatted as “YYYY-R-NNN”.
How do I navigate the viewer?
When you search documents it will bring up a list of applicable results. To view one document, click on monitor icon next to the desired page. To view more than one at a time check the box next to the document listing. If only one document is available with the search criteria the viewer will load the document automatically. The viewer will display each page as a list. For a thumbnail view of the page you may click on the magnifying glass next to the listing. To view the document notes you can click on the tab, if available, this will give you the heading on the ordinance. The pages can be navigated by the left panel; the header is at the top with each page being selectable under it. You have two options for viewing the pages: web view, and full view.
Web View
This allows you to quickly see the document and offers basic functionality such as zooming and rotating, printing or downloading. Mouse over the add/view documents link and the sub menu will appear, click on the monitor icon. A new window will open.
Full View
The full view is accessed by clicking on the view link. Here you can also view notes, file details, as well as email the documents. They will be sent in the .tiff format. Regardless of which version of the viewer you wish to use, it can be closed by clicking on the X at the top right of the window to close it.
Is Filebound compatible with Mac and Linux?
Yes, but it is only compatible with the web viewer.
Is Filebound compatible with iOS and Android?
Yes, but it is only compatible with the web viewer.